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Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

ALE Heavylift (Australia) Pty Ltd require an Administrator who will be responsible for providing high quality support and assistance to ALE sales, management and operations teams in the form of administration, general and operational office duties. The role is based in South Yarra, Melbourne, Victoria.

You will be a good communicator and strong team player with the ability to adapt your approach to meet the needs of a fast paced, dynamic business.

This is a challenging and exciting opportunity for a skilled Administrator to further develop their career.

Role Responsibility

  • Raising Purchase Orders; 
  • Ordering of office supplies, printing and stationery;
  • Uniform and equipment issue to employees, including record keeping
  • Company travel and accom bookings
  • Assist with prequalification and tender documentation
  • Manage CRM database
  • Assist in the coordination of the Subcontractor Prequalification process

The Ideal Candidate

  • High level of self-motivation, organisation and self-management
  • Minimum 3 years’ experience in administrative role
  • Clear concise communicator – written and verbal.
  • Must be able to work as part of a team but also act independently when required
  • Able to learn new skills and procedures and adapt to change
  • Intermediate to advanced computer and Microsoft  Office skills

PERSON SPECIFICATION

QUALIFICATIONS

& KNOWLEDGE

ESSENTIAL

 

Knowledge of administrative function

DESIRABLE

Cert IV Administration

IT Skills

 

EXPERIENCE

 

ESSENTIAL

At least 3 years’ administrative experience

 

DESIRABLE

 

Experience related to logistics/ construction industry

SKILLS & ABILITIES

 

ESSENTIAL

Intermediate Excel / Word  / Outlook skills

DESIRABLE

Advanced MS Office Skills (Excel / Word / Outlook/ Powerpoint)

Experience using IFS or other comparable ERP system

Use of CRM tools and software

Intermediate IT literacy

PERSONAL ATTRIBUTES Character or personality traits

ESSENTIAL

Quality and detail focus

Organised

High level of self motivation and willingness to learn specifics of our industry

Good communicator – written and verbal

Able to work as part of a team

Able to learn new techniques and procedures

DESIRABLE

Effective Planner

Proactive

Multi-tasker

OTHER REQUIREMENTS

DESIRABLE

Australian Citizen

 

 

 

About the Company

ALE is a leading provider of heavy lifting and transportation solutions to a wide variety of industry sectors worldwide, ranging from power generation to ports, from renewables to oil and gas, and from civil engineering to mining.  We work with clients both onshore and offshore, and in many other challenging environments from high altitude, to desert and even arctic conditions.  Our expertise lies in all aspects of heavy lifting and transportation, including specialised cranes, transporters, hydraulic equipment, and barges. The unique nature of our work means that we rely on highly skilled operators and engineers to work on our projects in a safety critical environment.

ALE

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