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Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

ALE is a leading provider of heavy lifting and transportation solutions to a wide variety of industry sectors worldwide, ranging from power generation to ports, from renewables to oil and gas, and from civil engineering to mining

Our business is a unique mix of technical engineering skills and experience, bespoke designed transport equipment, excellence in project management and highly capable site operators.  Together these teams work to meet and exceed our clients’ expectations safely, on time and on budget

Since our establishment in 1983, we have continued to grow through recruiting and developing talented people to perform these roles.  We are presently looking for an experienced Administrator who has had exposure to ERP (Enterprise Resource Planning) systems, in particular IFS.

Based at our Hixon Head office, you will make an important contribution using your IT and general admin skills to support our busy transport operations department.

Our work is varied and every project has its unique challenges, so your flexibility, problem solving skills and communication skills will all be important.

Role Responsibility

  • Assistance with routing documentation (i.e. Special order / VR1 applications, recording of street furniture invoices / special orders etc)

  • Assistance with pulling together drivers information packs (ie. Routes, RAMS, HSQE documentation)

  • Assistance with transport documentation (i.e. chasing of outstanding purchase orders, Proof of deliveries and recording of invoices.

  • Receive / record tachographs & send for analysis

  • Assistance with training documentation (i.e. updating of register / recording of certificates, completion of security vetting forms etc)

  • Raising of purchase orders using IFS database system

  • Booking of hire cars & raising of purchase orders using IFS Database System.

  • Receive / action of DHL requests & checking of invoices

  • Receive / action of fuel card requests & ordering of bulk fuel

  • Scanning / recording of driving licences for personnel

  • Receive / raise purchase orders for operational / workshop & HSQE personnel using IFS database system

  • Raising of purchases orders for utilities (i.e. plumbers, heating engineers etc) using IFS Database System

  • Booking waste collections + raising of purchase orders using IFS Database System

  • Ferry bookings for standard trailers / personnel + Raising of purchase orders using IFS Database System

  • General office administration including use of Microsoft Excel, Word and Outlook, Filing, Telephone work.

The Ideal Candidate

QUALIFICATIONS / KNOWLEDGE - DESIREABLE

  • NVQ/BTEC in business administration or similar OR A-levels

EXPERIENCE - ESSENTIAL

  • Minimum of 3 years experience in similar administration role
  • Experience of an ERP system (preferably IFS)

EXPERIENCE - DESIREABLE

  • Familiar with heavylift / transport sector

SKILLS - ESSENTIAL

  • MS Excel, MS Word & Good general Computer Skills
  • Excellent telephone manner

PERSONAL ATTRIBUTES - ESSENTIAL

  • Good Communication & Interpersonal Skills

OTHER REQUIREMENTS – ESSENTIAL

  • Driving licence and own transport due to our office location
  • Full eligibility to work in the UK

Package Description

Salary dependent upon experience

About the Company

ALE is a leading provider of heavy lifting and transportation solutions to a wide variety of industry sectors worldwide, ranging from power generation to ports, from renewables to oil and gas, and from civil engineering to mining.  We work with clients both onshore and offshore, and in many other challenging environments from high altitude, to desert and even arctic conditions.  Our expertise lies in all aspects of heavy lifting and transportation, including specialised cranes, transporters, hydraulic equipment, and barges. The unique nature of our work means that we rely on highly skilled operators and engineers to work on our projects in a safety critical environment.

ALE

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