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Management Assistant (Bilingual)

Please Note: The application deadline for this job has now passed.

Job Introduction

Would you like to become an integral part of our new business in Taiwan? This could be a full time or part time role for the right candidate.

Proactive and flexible with a can-do attitude, you will be a highly efficient individual, taking pride in your work whether assisting with writing professional proposal and tender documents, organising the office or liaising with senior management at our Joint Venture company.

Organised, numerate and with excellent literacy, you will embody the ALE brand image and prestigious service that we strive to provide. Your superb communication skills will enable you to enhance working life for those around you and always remain focused on the overall goal of helping the business be the best it can be. A ‘people person’, you can remain diplomatic but firm, see the problem from other points of view, and help to solve problems logically and fairly. A high level of fluency with business software and systems means that you are able to work efficiently and get the most out of the tools provided for your role.

ALE is a dynamic business that strives to be the industry leader through innovation, and this exciting role will provide the successful candidate with a fulfilling and rewarding career that opens into plenty of opportunities for development.

Role Responsibility

  • Assist the General Manager with day-to-day administration activities
  • Translation (both written and spoken) from English to Mandarin and vice versa
  • Liaise with senior management personnel at our Joint Venture and other international companies
  • Assist with writing professional proposal documents in English
  • Oversight of ALE’s key information systems - Microsoft Dynamics CRM and ALE’s enterprise resource planning system
  • Act as local ‘brand ambassador’, liaising with global marketing and PR team to help maintain ALE brand awareness and compliance within Taiwan
  • Taking minutes of meetings, filing and general office organisation
  • Screen phone calls and take messages in a professional and efficient manner
  • Coordinating and booking travel for clients and ALE employees as required - making sure that their accommodation, transport and other needs are met.
  • Raise purchase orders for the goods and services that you are responsible for purchasing directly, ensuring that costs are monitored and controlled in all cases

The Ideal Candidate

QUALIFICATIONS

ESSENTIAL

  • None

DESIRABLE

  • Period of study overseas, e.g. gap year or similar
  • Executive Secretarial Diploma / Office administration Diploma or similar

KNOWLEDGE

ESSENTIAL

  • Business administration

DESIRABLE

  • Basic understanding of the service/construction/transport industries
  • Familiarity with service-delivery project life cycle

EXPERIENCE

ESSENTIAL

  • 2 years in office administration or similar roles
  • Previous experience working abroad and/or with a diverse range of international companies, EPCs etc

DESIRABLE

  • 5 years’ experience in a similar role
  • Previous work in the heavy lifting and transport, construction, petrochemical or related industry
  • Contract and commercial administration

SKILLS & ABILITIES

ESSENTIAL

  • Fluent in English and Mandarin (both verbal and written)
  • Confident in use of business systems
  • Advanced level Microsoft Word, Excel and Outlook, able to produce high quality documents and files
  • Excellent trouble shooting and multitasking skills
  • Possess leadership and management skills

DESIRABLE

  • Competent use of other software, such as Skype, IFS, PowerPoint and Microsoft Dynamics Customer Relationship Management or similar

PERSONAL ATTRIBUTES

ESSENTIAL

  • Assertive, self-confident and independent, able to work with people of all levels and cultures
  • Self-motivated
  • Critical and independent thinking essential
  • Confidence and ability to take decisions
  • Effective listener, clear and precise communicator
  • Calm, responsive and adaptable
  • Team player

DESIRABLE

  • Capable of leading / guiding others

OTHER REQUIREMENTS

ESSENTIAL

  • Visa where appropriate
  • Driving license

DESIRABLE

  • Passport
 

Package Description

Competitive, dependent on skills and experience. Part-time working hours may be available.

About the Company

ALE is an engineering specialist. The core activity of the group involves engineering solutions for the horizontal and vertical movement of very large individual items.

Our expertise lies in all aspects of heavy lifting and transportation, including specialised cranes, transporters, hydraulic equipment, and barges. The unique nature of our work means that we rely on highly skilled operators and engineers to work on our projects in a safety critical environment.

ALE serve a wide variety of industry sectors worldwide, ranging from power generation to ports, from renewables to oil and gas, and from civil engineering to mining.  We work both onshore and offshore, and in many other challenging environments from high altitude, to desert and even arctic conditions. Our customers include the top global Engineering Procurement and Contracting companies (EPCs), oil and gas companies, NOCs, major infrastructure specialists, governments, ports and other contractors.

Formed in 1983, ALE employs 2,200 people in more than 40 businesses across the world.  The company has grown tenfold in the last ten years and is continuing to reach out to new locations and sectors.

ALE

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